Client: A Leading Defence Shipyard Company
Project: Deployment of a centralized, biometric-based Access Control and Contact Labour Management System.
Challenge: A Leading Defence Shipyard Company, faced significant challenges in managing its large contact labour force. With over 10,000 contract laborers working across four distinct locations, the manual attendance and management system was inefficient and prone to errors. A key requirement was to adhere to strict labour laws, which mandate accurate and transparent records for wages, work hours, and attendance. The existing system made it difficult to generate real-time reports and ensure compliance.
Solution: Centralized Biometric System with Face Recognition and Multi Door Controllers
To address these challenges, a customized solution was proposed and implemented:
- Hardware Deployment: 100 Rosslare Face Readers were supplied and installed across the four locations. The face readers were chosen for their speed and accuracy, offering a non-contact biometric authentication method that is ideal for a fast-paced industrial environment.
- Centralized Database: All 100 face readers were connected to a central database. This allowed for real-time data synchronization, ensuring that all access and attendance information, regardless of the location, was stored in a single, accessible repository. This eliminated data silos and provided a unified view of the entire workforce.
- Customized Software Solution: A completely new software application was developed from the ground up to meet specific needs, with a primary focus on compliance with labour laws. The software was customized to handle:
- Accurate Attendance Tracking: The system automatically recorded the in-and-out times of each labourer with precise timestamps.
- Wage Calculation Module: The software integrated with payroll, calculating wages based on actual hours worked as captured by the face readers. This eliminated manual errors and disputes.
- Legal Compliance Reporting: The system was configured to generate all necessary reports as required by the labour law, including daily attendance registers, wage statements, and overtime records. This simplified the process of auditing and compliance.
Outcome
The implementation of the new system led to significant improvements:
- Enhanced Accuracy and Speed: The face readers provided faster and more reliable authentication compared to traditional methods, drastically reducing a labourer’s time spent on attendance queues. This improved operational efficiency.
- Full Legal Compliance: The customized software ensured that all records were maintained accurately and in a format that met regulatory requirements. This mitigated the risk of non-compliance and legal penalties.
- Improved Transparency: The system offered a transparent and auditable record of attendance and work hours, reducing disputes between management and contract agencies.
- Operational Efficiency: Centralized data management and automated reporting saved countless hours of administrative work, allowing HR and management teams to focus on strategic tasks rather than manual data entry and report generation.
This case study demonstrates how a tailored, technology-driven solution can address complex operational and compliance challenges in a large-scale industrial setting, transforming a manual, error-prone process into a streamlined and legally compliant system.
